If you need to search your OneDrive or other synced file systems in search of a shared file, you can easily expand your search and build a more comprehensive search index. Copernic can search any file system that the user currently has access to, which includes your personal and shared cloud file storage. Using features like Microsoft OneDrive, many modern professionals have split their storage between cloud and local storage, but it all functions as desktop storage and either location could be the hiding place of shared files. This means the search feature gets more efficient as it is used, and it functions locally even when employees are offline or away from the business network.Įxpand Your Desktop Search to Your Personal Cloud Copernic uses an advanced keyword map to build dynamic indexes during a search. In other words, Copernic can find the file you’re looking for, no matter how deeply it is nested or which keyword matches the title and contents. Copernic, named for the astronomer who revolutionized thought about the organization of the universe, is a powerful file search system using advanced, active indexing to provide rapid and accurate file search results. The best solution to the chaos that can come from professional file sharing, and occasional file retrieving, is an integrated desktop and cloud search feature. With the limited search functionality of most cloud document storage, this leaves employees even more lost looking for a specific once-shared file.Ĭopernic to the Rescue: A Desktop Search that Works If the document was stored in the cloud, or a backup of it, would it be in the project files or the team/department’s files? Did the file originally belong to the person who shared it, or were they sharing a linked file shared with them? If you asked, would they even remember or be just as in-the-weeds as you because the file was shared ages ago? If there’s a chance that a link to the cloud file was shared instead of a document on your desktop, then can more than double your total search potential. But when looking for an elusive shared file, cloud resources only complicate matters. Many companies today also have a cloud-based document manager that hosts several active or archived files used by employees. Unsure Whether There’s a Cloud Backup in Company Documents Either way, you’ll be lost in the stacks like a document-based fun house until the file is found. You could spend the next three hours waiting for Windows Explorer to search your entire drive for all the files that have a similar name (and with business files, they all have a similar name). You could spend the next two hours methodically combing through your file-folders. What’s worse, it gets lost in a half-organized way that made sense three months ago but is now four or five nested folders deep and you have no idea what exactly you were thinking when you filed it the first time.īut now, your colleague needs to reference a specific report, or you need the source-file for an already complete d project, and…it’s in there somewhere. Unless you have a particularly organized mind and document system, or an extremely robust company policy on file sharing, stuff gets lost. Lost in the File-Folders: The Funhouse Maze of Shared Documents Is the file in your downloads or unsorted documents? Was the document shared through the work cloud or sent to you directly?ĭid you remember to place the file in a related category folder and, if so, which one? How many folders do you have? How deeply are they nested? How long would it take you to find one elusive file, especially if you don’t remember the exact date or title of the document? However, that also means that finding a specific shared file that you need, perhaps one shared weeks or months earlier, can be nearly impossible. The need to send files from one person to another, and often to have those files on a local computer, is now endless. Employees are constantly swapping project files, text documents, reference images, and data reports. In the modern workplace, shared files number in the thousands.
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